The epitome of poor time management is demonstrated by the BP tragedy that keeps on giving !

The aim of any corporation is profit – and that’s a good thing for shareholders and employees alike – as long as there are profits, shareholders will continue to invest and employees will continue to have jobs.  Customers will continue to have access to the product too.  That’s planning - assuring cotinued health of the corporation.  And what are plans based on?  Mission and values of the company?

Okay – so far so good – and what is consumed during the planning process – time!  Good planning means taking the time  to assure that all aspects of achieving the company’s goals are taken into account – and that includes planning ahead to solve foreseeable problems.

How does that translate to good time management?  If you think and plan ahead for any issue which may come about, it means that, in the long run, you save time.  Why?  Because you can move into action immediately preventing, likely, the problem getting worse and consuming even more time by more people for a longer period of time.

Is the situation in the Gulf of Mexico getting worse?  You betcha!  We haven’t seen anything yet!

And you can bet that there are a lot of people at BP “spinning their wheels” trying to figure out what to do now. 

If BP executives had taken the time to plan for the worse possible scenario, oil cleaning equipment with the latest technology would have been on the scene quickly.  Are they?  No.  Because no one was prepared, not even government.  Would the well have been capped within hours?  Yes but it wasn’t.  Would the damaged parts of the rig have been repaired before they caused problems?  Yes.  Were they?  No.  Why not?  Why wouldn’t any executive in the oil business not be able to foresee these possible problems and assure that plans were in place to deal with this kind of situation quickly and effectively?  After all, if you’re an expert in an industry, surely, you know the possibilities.

Now, of course, we’re all paying the price.

People died.  Wildlife is dying.  Ocean pleasures as we once knew them in that region are being destroyed.  Our food supply is being wiped out.  Livelihoods in that region are becoming extinct.   Why?  Because BP executives placed no value on the very resource on which they operated – they didn’t care enough to take the time to plan for the worse possible scenario and take action to assure that everything was in place should it ever happen.  To me, that’s poor planning – a poor use of time.

Say, another scenario had taken place.  In this scenario, the BP would have spent time during their planning stages to reach their goal of drilling from the ocean floor by assuring safety, maintenance and disaster procedures.  In this case, the disaster may have never happened because the broken parts of the rig would have been repaired immediately.  And if something did happen, BP was ready to cap the well immediately, deploy the latest in oil clean up technology quickly,  and execute a procedure to assure minimum impact on lives and the environment.  Would it have taken so much more time to plan this way?  Of course, not.

But, now, all over the world, we will all lose.  

Now we will all pay – we will all pay at the pumps, for the clean up, reduction in food supply and water-related activities and for what has been lost which can never be recovered - the health of our oceans.  And all the children and grand-children will pay – even those of the BP executives!

And there’s another one just waiting to happen in greater proportions!  Did you watch 60 Minutes last Sunday?  If you didn’t, try to find a rebroadcast somewhere – you’ll be astonished.  It was said on 60 Minutes that BP was ignoring that problem too!

With poor planning, there is no allowance for worse case scenarios and the negative impact on time is substantial.  Good time management practices assure that the time taken today to plan saves time, energy and resources in the future.  If BP executives had taken the time to properly plan for all eventualities which could have been foreseen, hundreds of thousands of hours could have been saved by BP employees, oil clean up crews, governments trying to deal with the disaster, volunteers trying to save wildlife and clean up the beaches, and it could have saved lives!

Lorraine Arams
New goal achieving system at
http://www.wizetime.com

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Where has our time gone?  We have:  cell phones, computers, email, web conferencing, cars, washers, dryers, vacuum cleaners, PDAs – hey, weren’t they all suppose to free up some time?

Have you ever wondered how people worked in offices before there were computers, cell phones, email, PDAs, etc.?  Think about it – at one time in history, office work consisted of pen and paper.  Paper was very expensive and ink came out of  an ink well onto a feather nib!  You can imagine it was likely a much quieter environment.  When an employee went home, there were no phones to reach them with nor emails.

Yet, today, with all the tools available, we are frantic!  Whenever I’m sitting in a waiting room or walking on the streets on a week day, I love to watch people.  Some people’s facial expressions are so tense I want to run up to them and say, “How’s your day going?  Can I help?”

Why is it that we are so stressed at work?

One theory, among many,  is that we “rushed” to buy the latest gadget and the latest software without asking ourselves first whether we needed it or not or whether the latest and greatest suited our business.  Everyone else was doing it – we couldn’t be left behind.

The rush to “keep up with the other businesses” left many with huge expenditures in time and money.  If everyone, before buying anything, had asked themselves, “How will this gadget improve the bottom line?”, there might have been a more rationale approach to buying the newest technology offered only to be tempted by something supposedly even better six months down the road!

Decision-makers need to be involved with the people within the Company and not so concerned how “they look” from the outside.  Whenever the latest is being sold to your company, create a group of 4 or 5 people from the company who will be the most affected by any proposed change.  So, if the change is new software for the assembly line, put together a group who work at the different stages of the assembly line.  Make them part of the decision-making process.  Yes, they may not want change and they may fear losing their jobs.  Be honest and open – talk about their fears – don’t hide anything. 

In every part of the operation, if decision makers had worked hand-in-hand with the people who would be most affected by the changes, changes would have been right and serve everyone.  How many times in offices did I see an accountant delegated to buy office software for secretaries to use?  How could an accountant ever possibly know what a secretary needs to do his or her job?  They can’t.  Or how many times have you seen elected officials make laws or policies which impacted people’s livelihood without ever contacting the people in the industry?  The results were disastrous.

When the latest and greatest comes out again,

First, ask yourself:   ”Do we need it?  How will it help us?. 

Second: gather members of the group which will be affected and ask for their opinion and suggestions -  make them part of the decision. 

Third, ask yourself:  What will be the costs in time and money to implement it?  Can we afford it?”

And ask yourself how you “turn down the stress levels” in your company – there are always little things which can be done especially if you concentrate on  highly functioning, efficient and effective operations.

Lorraine Arams
http://www.wizetime.com

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People love to play games.  The games they play are often fun and energetic like Cranium or Monopoly or Pictionary.  However, some people also like to play games which cause themselves and others to waste a lot of time.

You know them – they are the people who think the rules are written for everyone else and not them.  They want things their way no matter who is inconvenienced or who gets hurt – the bully syndrome.  Yet, on the other hand, if someone else doesn’t follow the rules, these game players are incensed, especially when they lose!

The time they consume is extraordinary!  Just to get their own way . . . for the smallest, most idiotic win.

Here’s an example.   A landlord had a tenant.  This tenant decided to disregarded the terms of their lease.  The lease required that they get written approval from the landlord to assign or sublet the rental unit.

The tenants decided to just go ahead, sublease without written approval with still two months to go on their lease.  They sublet to a family.  And then wanted the landlord to check out references and financial ability to pay rent and utilities after the people who sublet were already in the unit!

The tenants just handed over the keys to the people to whom they sublet and that was it.

There are rules to follow.  Did they want to follow the rules as laid out in the Act?  Of course not and they’ve spent a lot of time and energy “trying to wiggle” their way out of the situation.  If they have followed the rules of common decency, none of this would have been necessary.  Instead, they tried to pull a fast one and it has wasted everyone’s time – theirs, the people who sublet, the agency responsible for resolving disputes, and, of course, the landlord. 

People who want to get their own way at all cost sap everything out of others – time, money, energy.  They do the same on the job.  The wisest thing any boss can do is to get rid of these kinds of people as soon as possible.  They have no sense of right and wrong as they are not concerned with anyone but themselves and want what they want at all costs – and the cost is high!  No company can afford to lose that much in either time or money or both!

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DO – stop talking about it! Just get the job done!

How many times does Tom Peters have to say it? 

Are managers hard of hearing?

Click here to view the embedded video.

I was amazed to see a video on YouTube with Tom Peters still preaching the same message, ‘Don’t talk about it – do it’.  And here we are decades later after Tom Peters first started delivering that message still on the same track of the same record!  What is it about managers who have learned that meetings are the be all and end all?  How is that efficient?  How is it cost effective?  Where are the economics?

In the health industry, it was meetings from morning til night.  I was drained.  I had never ever been in an environment with so many meetings to accomplish so little.  And yet people continued to meet day after day, week after week.  What a waste of valuable time and what a waste of the taxpayers’ money!   Yes, of course it is necessary to have some meetings but meetings on purpose for information, to address a problem, to find a solution or whatever but . . . there is no necessity to be in meetings day in and day out.  When does the managing part of the management job get done?  Yes, I know, that’s the hard part!

Imagine how much it costs to have a boardroom full of managers sitting around meeting and accomplishing nothing except scheduling more meetings – the cost is astronomical!  It was a habit in the health industry as it was in government and big corporations  - nothing more.  They truly believed that’s “how business is conducted”!  Of course, there’s a status symbol attached to it too – if you’re in meetings all day, you must be important!  Not.   

Let’s simplify this notion: 

Imagine if a farmer said to his/her family, “It’s time to plant the seeds but let’s talk about it first”.  Because of the numerous meetings, the seeds are planted late or not at all.  Where do you think we would get our food from?  Absurd to think about it, isn’t it because we expect the farmer to know his/her business, get the crop planted on time for maturity during the growing season.  Yet, we accept the notion of late planting or not planting at all in boardrooms – odd, isn’t it?

You don’t have to believe me – there’s a guru who knows the subject much better than I could ever.  I believed in what Tom Peters had to say when I first read his books.   I believe that, today, more than ever, his message must sink in especially in North America where we have seen a lot of shenanigans at the top but little in the way of productivity – a few getting extremely wealthy while thousands are losing their jobs!   Could you expect anything else when people are meeting just to meet – eventually, like little kids in an unsupervised classroom, they’ll eventually get into trouble out of sheer boredom – much more exciting to plot than to actually do work! 

Go, Tom Peters, go!  One day the message will get through . . . . we hope!

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You sit looking at the pile.  Stare into space.  Your body hurts from the stress.  Your mind goes from frantic to dead quiet. 

You know you have to get the report done for tomorrow and you haven’t even started.  Worse yet, you don’t want to start.  You don’t want to do anything except sit and stare blankly at the wall. 

And that’s burn out – no energy or willingness to go on with anything knowing full well what the consequences will be – somehow you don’t care and yet you are very worried.  Your whole life has become an incessant world of push and pull – you want to but you don’t; you know what to do but you don’t have the energy; you know the consequences and you don’t care; you don’t care but you worry. 

The drag is the worst part – you seem to be dragging yourself around everywhere you go in everything you do in everything you say – it’s all heavy, really heavy like you’re pulling a monster truck every inch of the way!

Physically you’ll feel exhausted and you often get tension headaches or severe lower back pain for no apparent reason – you never had them before but now they become a regular occurrence.  Sometimes, the lower back pain is so intense, you can’t even walk!

You have small accidents quite regularly – stubbing your toe, dropping things, and absent-minded run ins with chairs, walls, etc.

You check your work over and over again – yet there are still small mistakes like spelling or reversed numbers.  You’re horrified by the small mistakes instead of taking them as they are – small!

 Spiritually you feel empty, totally disconnected from everyone and everything.  You just wish everyone would leave you alone.  People just seem to add to the feeling of being burdoned and you don’t reach out for help either.  Everything is meaningless to you – everyone another stress.

Emotionally you sense you don’t have time to get anything accomplished.  You really want to distance yourself from everyone so you can get something done.  You don’t visit with friends any more.  You stop going to the gym.  You stay at work longer and longer and longer and less and less done.  Soon you feel like a martyr and soon a loser because you see everyone around you going home on time and yet there you sit.  You sit trying to accomplish the smallest tasks that seems to take forever.

Your calendar is filled with missed deadlines and you wonder why – you got everything done before, why not now?  Appealing to you are the escape mechanisms like alcohol, spending, drugs or even sex.  However, at some point in the burn out process, you couldn’t be bothered with these things either.  In fact, you know you have to get your act together but you don’t want to.

Every happy moment experienced by others is one that makes you feel even worse.  If someone gets engaged or has a baby or a birthday or gets married, it’s hard for you to be happy – you just can’t be happy no matter what.  Before, you would have joined in the congratulatory offerings and been genuinely pleased for the person.

You watch the clock too.  You were likely a person who was never a clock watcher but now you are – you can’t wait until 5 o’clock comes around so everyone leaves and you’re alone.

Alone becomes more and more appealing because you somehow think you’ll get something done.  But you’ll find that an hour has passed and nothing has been accomplished – you go into a blank world in your mind – you can’t move.

Clutter – one sure sign of burn out is clutter.  The clutter increases or your appearance deteriorates because of your perception that you don’t have enough time to get everything done.  You’re likely not sleeping much either so that doesn’t help – you look like it!

Work - you look at your work and it’s odd.  Some of the things you say or how you phrase things is so out to lunch that you can’t even recognize it as work you have produced sometimes.  You’ll have moments of brilliance mixed totally off the wall content.  Sometimes you’ll say things just don’t make any sense and you know it.  Everyone around you knows there is something wrong but most of them can’t identify it – you’re acting strange and that’s all they know.

You don’t have breaks – you don’t eat lunch unless someone drags you out and brings you something to eat -

Depression - is very close at hand – a deep, deep depression – you can feel that too.  The disconnect with everyone and everything and the perception there is not time for anything or anyone is a sign it has crept in.  The lack of caring and being hyper at the same time is a clue.

So what do you do about it? 

The first step is to go to your doctor and get some help.  Your doctor will likely tell you the road back to your normal self will be slow but there is no doubt you’ll recover.  Your doctor will likely give you a letter recommending a medical leave from work.  Take it.  Don’t even hesitate.  Take it.  It’s the best beginning to recovery you can get and get some counseling from a professional who specializes in recovery from burnout.  Even if you can’t get stress leave, take vacation time or a leave of absence.  You need to get away from work for a little while.

Exercise - start an exercise program immediately and exercise as much as you can every single day – weights, cardio, yoga - and go outside as much as you can every single day – surround yourself with nature -

Eat good food – preferably organic – your body has taken quite a beating through this process and it needs nourishment.  Take vitamins too – every day.  It’s critical that you get some good vitamins and take them.

Journal – talk to yourself in a journal about what you feel, don’t feel, etc.  Anything.  Every day sometimes several times a day.  It’s important to get it out.

Read good books both fictional and non-fictional.  Non-fictional – read about learning to handle stress better and start adopting some techniques which suit you.  Fictional will bring your mind into a world of fantasy where you can get lost for a little while.

Massages – start getting some massages.  They help release the tension and the toxins that build up in your body.  It doesn’t have to be expensive – you can go to a nearby school where they teach massage.  In some cases, your health insurance will pay for it.

Talk to your family.  Let them know what’s happening and what you need from them.  Sometimes it’s just a matter of letting them know you’d love their support but you’ll likely be spending a lot of time by yourself in the next while.

Understand what stresses you the most and what you can do to help you control your stress.  That’s very important so you never get to this point again.

Time – learn to schedule appropriately.  At first, don’t put time limits on activities.  For instance, say you want to exercise every day at 10 am – don’t put a limit on it – just leave it wide open so you have no pressure to finish.  Soon, you’ll get a rhythm going and you’ll be able to access how long you like to exercise for. 

Get into the habit of slowly introducing regular times to do things such as having lunch – you probably skipped breakfast, lunch and dinner in your most acute burn out stage.  So set times and make the experience pleasant each time – food you like – not too much – create a ritual such as placing your knife, fork and napkin on a placemat before starting to prepare your meal and sit with music to have your meals.  Keep regular hours to eat each meal.  Make it a very pleasant event which you cherish. 

Organize your space a little at a time.  For 15 minutes, 1/2 hour or an hour a day, declutter your world.  It’s very therapeutic.

And only you can know what else you’ll have to do – every life is different – every person is different – but the key is to give yourself the time to heal.  That’s your first most important step whether it takes a week, three weeks or several months – you need the time – don’t kid yourself either – you know you’ve burned out – you know it deeply.  But there is a tendency to deny it and keep on no matter what – it’s the worst thing to do.  Take time to get better and get some better time and life management skills so you never experience burn out again.  Yes, I’m talking from experience – been there, done that – and yes, I got over it successfully.  If you want some coaching, I’m available and my fees are low because I simply don’t want to add more stress to your life with huge fees that you cannot afford at this point.  Contact me through my blog here:  www.wizetime.com.  You’ll see I have a contact form.

Now – do one thing – only one thing – go get better!

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An attack is launched!  Fear breaks out!     

In the workplace – at a meeting of volunteers – in a group of some sort -  after millions of years of existence, we still don’t seem to know how to deal with them.  That one person – the bully – who has been allowed all their lives to bully!

In the workplace, these bullies destroy productivity because everyone is on guard all the time about everything that is said and done.  No one knows when the bully will target any particular individual and ”nail that person” with something in order to agrandise the bully’s own ego.  Bullies claw and scratch people’s eyes out, figuratively.  Quite often these bullies become the boss because of their talent for turning on the charm to get what they want.  But look out – they’ll turn on you the minute they don’t need you any more!

The incidious  set up is this:  it is made to look like  a problem between two people – the bully and their target.  The bully seems credible in the accusations citing ‘authorities” to back up the arguments against the other person if necessary.   But, since no one else at that particular moment is the target, no one else gets involved and the boss often doesn’t intervene as the boss should. 

If you have had experience with them, you know the signs.  They pick on minor mistakes and they focus, usually, on one or two people at a time – usually one - after all, it must look like a feud between two people.  Why?  Because these bullies are usually cowards and will back down if they are confronted by a group of people.  Nobody ever said these bullies were stupid – they know the strategy.  The bully knows that if you get everyone angry with you the game is lost. 

Everyone fears them – that’s the way they set it up because one after another, they get rid of their target.  People get the message.  These bullies usually surround themselves with people just like themselves so often they run as a “pack” both internally and externally. 

It doesn’t take much to provoke bullies – just standing up for what you believe in will be enough to set them off!   The bully watches every single action and analyzes every single word intently and, when a mistake happens, they pounce with great force – they know how to twist the rules to their “side of the story”.  They sound so convincing too – they get people fired at worse, and at best, there are a lot of miserable people.

In organizations, especially volunteer organizations, they get themselves ingrained into the fabric as the “authority” of the organization.  And, again, they bring destruction to these groups too.  Again, no one stands up to them for a completely different set of reasons.

Bullies care about nothing.  They care about no one.  They are totally void of empathy, compassion and consideration for others.  They are always all consumed with what they want and getting it.  If you’re the person standing in their way or standing up against them, you’ll be targeted to be removed one way or another.

The time bullies waste – their own and everyone else’s – is gigantic! 

Once in a while, some person in a group is smart enough to spot the bullies early in the game.  They’ve seen it before or been the victim of such an attack.  They don’t fear.  They know how the game is played.  And this person knows what to do and quickly too – there is no time to waste to get rid of these bulllies!   If they are the boss, the bully is fired.  If not, then the person turns the table on the bully or uses their influence with the group to get rid of the bully.   The bully is ousted!  And everyone cheers!   

The terror is not over, however.  The bully moves on to other groups to orchestrate the reign of terror all over again – because it’s about ego – it’s not about anything else - they know few will stand up to them.   

If people learned, as a group, to stand up to these bullies early before the trail of destruction happens, we would all save a tremendous amount of time and stress!

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Peter Drucker, a genius on matters of management, said:  “Give your resources to your opportunities”.  If only people did this, can you imagine how much time and energy could be saved and put towards high productivity and self-advancement instead?

And, if bosses instead of criticizing would be looking for the best in you, wouldn’t life on the job be stimulating and motivating?

So why doesn’t it happen?

At an early age, we are told are the things we shouldn’t do and throughout life, others are quick to point out what’s wrong with us rather than what’s great about us!  Not true, you say.  Well, that’s not my experience – every time I compliment someone about something great they did (doesn’t have to be fireworks type of great) or on some positive personal trait, they are shocked – grateful – but almost suspicious of someone complimenting them.  They wait for me to ask them for something!

In the workplace, the “bosses” are taught they rule – others obey!  How positive is that?  With an attitude like that, the boss is immediately behind the eight ball.  Of course, the boss in this case will be looking for all that is wrong instead of all that is right.

Would it be a better strategy and save a lot of time if the boss instead was looking for each person’s most positive attributes and enhance the enterprise’s fortunes by maximizing the best talent?  Can you imagine how energizing it would be if you were allowed to show all of you that is extraordinary? 

“I’m the boss” is possibly the most toxic attitude in the workplace.  It’s foundation is at the root of all that is negativity about working at a job – it encourages politics, gossip, and everything else which the worst of the human condition.

Imagine a workplace where your boss sees only your best sides, talents and abilities!  Wouldn’t that be something!  And not only does the boss see it, the boss let’s you use them in the master plan!  How motivated would you be – would you be waking up, raring to go to work instead of experiencing the “Monday blues” 5 days a week!

You betcha!  And not only would you be benefitting, so would your workplace.  Can you imagine if everyone brought their best to work and the focus was on the positive instead of politics and criticism, how the entire atmostphere of the workplace would change?  From a place looking for “comformity” to a dynamic, exciting place where everyone is accepted and appreciated for all they are and do!

So why don’t we do it?  I think it’s because we are so “ingrained” – all of us –  in looking for the bad in ourselves and others.  It starts small – “no” when we’re little to “it’s not done that way” as we grow up.

We waste so much time on the negativity – looking for the bad.

How can you be different?  Adopt Peter Drucker’s philosophy – concentrate on using the best parts of you in your life and on enhancing those best parts!  Novel idea, huh?  Especially since we’re always trying to “fix ourselves”.

Stop fixing!  Start building!  Try it – you might like it!

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